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5 Easy Things You Should Do To Protect Your Business Now

Let’s face it: no one likes to think about bad things happening to them, much less plan for them. But since September is National Disaster Preparedness Month, we want to give you a quick “brush-up” on some simple things you can (and should!) be doing to protect your business.

  1. Review Your Business Insurance Carefully. Most businesses carry some type of general liability insurance that would pay them if their building and the things in it were damaged. However, many businesses do not have enough coverage to replace all the computer equipment and devices, desks, art, supplies and other things they’ve accumulated over the years that are housed in their office. Make sure you review your policy every year and keep in mind new additions and assets you’ve accumulated during that year.
  2. Consider Cloud Computing. One of the biggest advantages of cloud computing is that your data and assets are stored off-site in a highly secure, high-availability data center, with failover and redundancy built in. That means that if your building were destroyed and you had to evacuate, or if your server melted down due to an unexpected hardware failure, everything you’ve worked so hard to create over the years is safe and not a sitting duck in your unsecured closet or server room.
  3. Secure Your Data. Making sure that your data is protected from theft is a never-ending battle you don’t want to lose. Companies that get hacked and expose sensitive client and employee data can face severe penalties, lawsuits and massive loss of credibility in the marketplace. Make sure you never have to send an e-mail to your customers explaining the bad news that a hacker accessed their info through you. Further, if you keep any sensitive information (even passwords to portals containing sensitive information) on portable laptops, phones and other devices, make sure you have a way of controlling and safeguarding that information.
  4. Write A Simple Disaster Recovery Plan. The key word here is “simple.” If your plan gets too complicated or difficult, you won’t do it. But at a minimum, think of the disaster that is most likely to happen and that would have a severe and negative impact on your company’s survival.
  5. Review Your Employee Internet Policy. With so many people “addicted” to Facebook and Twitter, it’s important that your employees know where the line is in what they can and can’t post online. We also recommend content-filtering software to block content and web sites you don’t want employees visiting during work hours.

Announcing the September Special:

If you’re reading this and you’re not yet a Be Structured Managed Service client, we’d like to give you a FREE Disaster Recovery Assessment.

Contact Us to receive this free service. Three easy ways to contact us:

  1. Contact Us HERE
  2. E-mail at ContactUs@BeStructured.com
  3. Call us at 323-331-9452, and mention the “September Special.”

We’ll get you answers to the following critical questions and give you peace of mind:

  • How fast could you realistically be back up and running in the event of any natural or human disaster?
  • What backup, security and business continuity systems do you currently have in place, and are they sufficient?
  • Is all of your critical data being backed up, every day?
  • What are the largest threats to the security and integrity of your critical business data?
  • Do you know what steps and costs would be involved to rebuild your server and recover your data if you had to?

Contact us now!

Posted in Business Continuity, Cloud, Data, Tech Tips | Leave a comment

A Good IT Person is Hard to Find!

A good IT person is hard to find, we get it.  This article from NPR nails what it feels like to have found that unicorn! We don’t think it should be that hard. If your current IT guy or group are rude, or impatient, or speak too much “geek” – you have a choice. In our mind, IT Support is as much about customer service as it is a technical service.

“When I hire people, I like to see how they answer my questions in person, on phone, and in writing,” says Chad Lauterbach, our President and head technician. This is because Chad believes technical skills do not trump people skills.

Proof point: read from our clients about our Support (Help Desk) staff.  We like what we’re hearing, but we keep striving to improve our service level and technical know-how.

Posted in Tech Tips | Leave a comment

Don’t be sorry: Top 10 Disaster Planning Essentials

If your data is important to your business and you cannot afford to have your operations halted for days – even weeks – due to data loss or corruption, then read on.

A disaster can happen at any time on any day and is likely to occur at the most inconvenient time.

Download this report here: The 10 Disaster Planning Essentials For A Small Business Network.

If you aren’t already prepared, you run the risk of having the disaster coming before you have in place a plan to handle it. This report outlines 10 things you should have in place to make sure your business could be back up and running again in the event of a disaster.

Contact Us with questions or concerns about your Disaster Planning.  Don’t be sorry.

Posted in Business Continuity, Data, Security - News & General, Tech Tips | Leave a comment

Top 4 Common Mistakes by IT Decision Makers

Downtime is serious business, because employee productivity and data security are top concerns for most executives. It doesn’t matter what type of business: legal, healthcare, finance, manufacturing.

We here at Be Structured get it. As our clients’ IT department, we are on the front lines of operations, making sure that all data, applications, and IT infrastructure support the business — rather than disrupt it!

In collaboration with Axcient, we’re sharing the Top 4 Common Mistakes made by IT decision makers. If you’re an executive in charge of operations, employees, data, read this to understand the importance of a knowledgeable IT Manager or IT Support Company. If you’re an IT Manager, there is ammo in this white paper that could help you make the case for a solid Backup and Business Continuity.

Enjoy – and please Contact Us with questions about your IT infrastructure or support. We can help.

Posted in Business Continuity, Data, Productivity | Leave a comment

Essential Guide to Preventing Downtime

You know downtime is costly and affects all parts of your business. But how costly? Anytime that application or server or CRM fails, what are direct costs (lost revenue and productivity, fines) and indirect costs (bad reputation, frustrated employees and clients)?

We know this is on your mind – constantly. So we have partnered with Axcient to bring you this helpful Essential Guide to Preventing Downtime. Whether you are a business owner, an Operations executive, an IT manager, a Managing Director or Partner — in manufacturing, legal, or financial service fields– you will find this guide helpful.

Download it now to see:

  1. Free online downtime cost calculator
  2. How backup / business continuity solution works (don’t worry – it’s in understandable language)
  3. Calculation of cost of owning a backup solution

A solid backup solution not only prevents downtime, but also protects your data and keeps your business running.

Knowledge is powerful. Use the information in this Guidebook to help you determine how to leverage backup & business continuity solutions to keep your clients happy, your employees productive, and your data secure.

Anytime you want to talk to us about this solution, we’re happy to help recommend the best next steps. E-mail ContactUs@BeStructured.com or use our Contact Form on the site.

Posted in Business Continuity, Productivity | Leave a comment
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